Suggestions For More Effective Volunteer Meetings
Here are some tips that I have learned over the years that help leaders have more effective volunteer meetings. I hope you find them as useful as I do:
- Create a meeting agenda – this keeps you and your team focused during the meeting
- Order your discussion – don’t hop around different topics. Create an agenda with order and flow, otherwise it will drain the team trying to keep track of each topic as you hop around
- Send the agenda to team members at least two days prior – this prepares your team prior to showing up
- If the meeting requires creativity, have a brainstorm prior to the meeting with some of your key team members – nothing keeps a meeting from getting out of control more than discovering a short list of options prior to a meeting and presenting those to the entire team. Team members may come up with something new, but meetings can often derail if a brainstorming session gets out of hand. Don’t abuse this, otherwise you’ll create an environment that suggests every meeting is really two meetings in disguise
- Set a time limit for each speaker and stick to it using a timer. Alternatively, require the person speaking to hold a medicine ball while standing during their speaking time. Nothing stops long-talkers more than holding a heavy object while speaking
Keep these things in mind and you will improve your meeting experience for you and your team.
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