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Home » Featured, Headline, Volunteer Management

Suggestions For More Effective Volunteer Meetings

Submitted by James Higginbotham on February 3, 2010 – 4:27 amNo Comment

Here are some tips that I have learned over the years that help leaders have more effective volunteer meetings. I hope you find them as useful as I do:

  1. Create a meeting agenda – this keeps you and your team focused during the meeting
  2. Order your discussion – don’t hop around different topics. Create an agenda with order and flow, otherwise it will drain the team trying to keep track of each topic as you hop around
  3. Send the agenda to team members at least two days prior – this prepares your team prior to showing up
  4. If the meeting requires creativity, have a brainstorm prior to the meeting with some of your key team members – nothing keeps a meeting from getting out of control more than discovering a short list of options prior to a meeting and presenting those to the entire team. Team members may come up with something new, but meetings can often derail if a brainstorming session gets out of hand. Don’t abuse this, otherwise you’ll create an environment that suggests every meeting is really two meetings in disguise
  5. Set a time limit for each speaker and stick to it using a timer. Alternatively, require the person speaking to hold a medicine ball while standing during their speaking time. Nothing stops long-talkers more than holding a heavy object while speaking

Keep these things in mind and you will improve your meeting experience for you and your team.

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